Welcome to our Privacy Policy

At HRJee, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how our HRJee HRMS(Human Resource Management System) software collects, uses, and safeguards the data collected from employees during its use. This includes access to mobile location, camera, gallery, and live GPS tracking during working hours. By using our HRMS software, you agree to the terms outlined in this policy.

1. Information We Collect

Our HRMS software may request access to the following data types in order to provide the best service and improve employee management functionalities:

Mobile Location: We track your location using GPS during working hours to monitor attendance, ensure compliance, and manage field staff.

Camera: The HRMS software may require camera access for profile picture updates, documentation verification, or other authorized tasks.

Gallery: Access to your gallery may be needed to upload images related to work, such as receipts, official documents, or other visual content.

Live GPS Tracking: For employees working in the field, live GPS tracking is enabled during working hours to manage tasks, verify visits, and optimize routes.

Location Tracking: Our app collects location data to provide core functionality, such as task updates and location-based task tracking for field employees. Specifically:

• Why we collect location data: We use your location to track task progress and ensure that tasks are updated from the correct location. This helps us maintain accountability and efficiency for assigned tasks.
• When we collect location data: We collect your location data when the app is running in the background or foreground, only during your working hours, and when you are logged in. Location data collection stops when you log out or disable location tracking.
• How we use location data: Your location data is only used internally for task allocation, monitoring task completion, and reporting. We do not share your location data with third parties for marketing or unrelated purposes.

Push Notifications: Our app uses push notifications to notify employees about task assignments, updates, and other relevant work-related alerts. Push notifications are essential for ensuring timely communication and task management.

• Notification Usage: You will receive task notifications even when the app is not actively in use (background mode), but notifications are strictly work-related. You can control notification preferences in your device settings.

2. Purpose of Data Collection

We collect the aforementioned data for the following reasons:

Attendance and Compliance: Mobile location data helps us accurately track employee attendance, especially for field employees.

Task Management and Verification: GPS tracking ensures that field tasks are performed efficiently, and locations are verified for task completion.

Safety and Security: Location data helps us ensure the safety of employees during work hours, especially for those on-site or on the move.

Document and Media Uploads: Camera and gallery access allow users to upload necessary documents, images, or receipts for work-related purposes.

3. How We Use Your Data

The data collected through our HRJee software will only be used for the purposes specified in this policy, including:

- Monitoring employee performance, attendance, and location during working hours.

- Verifying employee actions and providing reports to management.

- Enhancing workplace safety and ensuring that tasks are completed in the designated areas.

- Facilitating document and image uploads required for HR and operational purposes.

4. Data Security

We take your privacy seriously and employ the necessary security measures to protect your personal data. This includes encryption and secure storage of all information, ensuring that unauthorized parties cannot access your data.

5. Data Sharing

The data collected by the HRMS software is strictly used within the company for the purposes mentioned above. We do not share your personal information with third parties unless legally required.

6. User Rights

As a user of the HRMS software, you have the following rights:p>

Access:You can request access to the personal data collected about you.

Correction: You can request corrections to any inaccuracies in your data.

Deletion: You can request the deletion of your personal data, though some data may be retained for legal or business purposes.

7. Consent

By using the HRJee software, you consent to the collection, use, and storage of your personal information as described in this Privacy Policy. You may choose to deny access to certain features (e.g., camera, gallery, location), but this may limit the functionality of the software.

8. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our data practices or legal requirements. You will be notified of any significant changes, and continued use of the HRMS software after such changes will constitute your acceptance of the revised policy.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at hello@hrjee.com]. By using our HRJee software, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.